Management Companies
What is meant by a reserve study for property management companies?
Partner property management companies manage dozens, and sometimes hundreds, of properties at once. Community boards rely on reputable management companies for financial matters and long-term planning.
Reserve study group works directly with property management companies to provide a full-scope reserve study, thereby handling all finances and long-term financial goals for the community. Our task is to take reserve planning off your plate so you can invest your time in other tasks. We provide clear professional reports that hold up to scrutiny from boards, auditors, lenders, and regulators alike. We keep you fully prepared to answer every question your client asks!
Who needs a reserve study for property management companies?
Regional Property Management Firms
companies managing a regional portfolio of homeowner, condo, and planned associationsNational Property Management Companies
Large firms operating across multiple states to handle diverse community typesIndependent Property Managers
independent service managers and smaller boutique firms, to strengthen the service they offer.Accounting and Audit Teams
Property management companies with internal accounting or audit functions depend on reserve studies for structured financial analysis of the communityDeveloper-Transition Teams
Property managers overseeing the transition of newly built communities need a reserve study to serve as the community's financial starting point and to protect incoming boards from inherited funding shortfalls.Not sure if we are the right fit for your company
contact our team, and we will guide you on how we work!
Issues faced by Property Managers in the absence of a Reliable Reserve Study Partner
- Challenge 01Short notice reserve study requests by statescommunity and property boards often realize at the last moment that they need a reserve study. It is often due to the lender requirement or a state compliance deadline. Without a reliable reserve study partner on standby, resolving those situations quickly becomes stressful.
- Challenge 02Policy and legislative differences among multiple statesreserve study policies and legislation vary from state to state. It creates confusion for the property managers, resulting in a loss of trust from clients
- Challenge 03Board decisions without reliable databoard decisions are taken with only outdated or inaccurate data, which result in poor decisions that create bigger problems down the road and put your company in a difficult position
- Challenge 04Inconsistent report quality across communitiesGuesswork-based budgets create recurring shortfalls
and make long-term financial planning nwhen reserve studies are sourced from different providers, the inconsistency is seen, which results in an impact on the quality of the property managers and also creates confusion among the board membersearly impossible.
What is included in a reserve study for property management companies?
- Physical AnalysisComponent inventoryComplete documentation of each component of the community's inventory. Each item is inspected to determine its expected lifespan, estimated replacement cost, and estimated life.
- Physical AnalysisCondition assessmentOur designated team inspects each component of the community and gives a complete, documented condition analysis. This onsite inspection is what makes an accurate reserve fund study and saves you from a guess estimate. Hence, it is the foundation of every report we deliver.
- Financial Analysis30-year funding planOur financial team then combines site inspection data with each community's financial history and current reserve balance to make a detailed 30-year funding plan. Every plan includes calculated annual contribution recommendations that your boards can instantly include in their budgets with complete confidence.
Choose the Right Service Level for Each Community
- Most popularFull Reserve Study
Complete physical and financial analysis withon-site inspection.
- On-site inspection by a designated Reserve Specialist
- Full component inventory and condition assessment
- 30-year funding forecast with contribution recommendations
- Complete written reserve study report
- UpdateWith Site Visit
For an association already connected to the reserve study:
- Return on-site inspection
- Updated component inventory and condition ratings
- Revised 30-year funding forecast
- Complete updated written report
- UpdateWithout Visit
If the recent inspection has been conducted and recorded, an updated financial plan without the inspection will be provided.
- Review using already available data
- Updated financial plan
- Revised 30-year financial funding program
- Updated written record.
- Package3-Year Plan
For associations that want consistent, ongoing reserve oversight without the hassle of rebidding every year.
- On-site inspection
- Component inventory
- 30-year forecast
- Full written report
sample for Property Management Companies
Why Property Management Companies Partner with Reserve Study Group
One reliable partner for your entire project management portfolio
working with a single reserve study group ensures consistent methodology and qualityStrengthen your value to every client board with us
Accurate financial analysis helps you earn each client's trust.Simplify budget season across all your communities
With accurate 30-year funding, you can create annual budgets quickly and easily.Stay prepared for state compliance requirements
A knowledgeable reserve study group helps you stay up to date on evolving state regulationsSupport clean audits and lender reviews
We provide well-documented reserve fund analysis needed for financial records and lender reviews.
Don't just take it from us
Why choose the Reserve study group?
- Experience
Hundreds of communities served
we have deeper experience with working with several property management companies. - Quality
Reports built to hold up under scrutiny
Thorough inspection of each part of the community, with accurate reports - Clarity
Communication that keeps you in control
Simple and easy-to-understand guidance for you
Frequently Asked Questions
In what ways does the Reserve Study Group work with property management companies?
We handle the full scope physical inspection and financial analysis of all components of the community. Moreover, we deliver professional reserve study reports that your boards can use for budgeting, compliance, and long-term planning.
Are you able to handle reserve studies across a large portfolio of communities?
Absolutely! We at the reserve study group have the capacity to handle large geographic-area communities with absolute accuracy and professionalism so that you can maintain your position as the best property management company in the market.
What types of communities do you prepare reserve studies for?
We prepare reserve studies for homeowner associations, condominium associations, planned communities, mixed-use developments, and a wide range of other common interest communities. If your portfolio includes a mix of community types, we can handle them all under a single, consistent process
How long does a reserve study take to complete?
A full reserve study with a complete onsite inspection usually takes almost three to six weeks from the initial site visit to final report delivery. It typically depends on the size and complexity of your community. Financial updates without a site visit can often be completed more quickly. We work according to your schedule and keep you updated about progress.
Do you help with compliance with state reserve studies?
Yes. Reserve study legislation varies by state and is evolving quickly. We stay current on requirements across all the states we operate in and can help you understand what is required for each community in your portfolio. Our state law guide is also available as a free resource for property managers navigating reserve study legislation.
What makes Reserve Study Group different from other reserve study companies?
Our focus is entirely on reserve studies. We do not offer a broad range of unrelated services. We specialize in reserve fund analysis and long-term financial planning for community associations, which means every member of our team is focused on doing this one thing exceptionally well
Can we get a sample report before committing to reserve the study group?
Of course! We encourage property managers to review a sample reserve study report before getting started, so you know exactly what your clients will receive. Download a copy directly from our website, or contact our team, and we will walk you through it in detail.
If you have any questions, our team of reserve study professionals will contact you immediately.
